Dopt Orders on LTC: Central Civil Services (Leave Travel Concession) Rules, 1988 — Fulfillment of procedural requirements.
No. 31011/3/2015-Estt (A.IV)
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel and Training
Establishment A-IV Desk
North Block, New Delhi-110 001
Dated: February 18, 2016
Subject:-
Central Civil Services (Leave Travel Concession) Rules, 1988 — Fulfillment of procedural requirements.
This
Department is in receipt of a number of references regarding the
procedural difficulties faced by the Government employees in application
and settlement of the LTC claims. Sometimes, the Government servants
claim that failure to follow the correct procedure was on account of a
lack of knowledge of the rules/instructions. It is alleged that in some
cases, processing of LTC claims takes unduly long time, particularly
when the employee and the sanctioning authorities are located at
different stations.
2. To remove these bottlenecks, it has been
decided to simplify the procedure of application and make the procedure
of processing of LTC claims time bound. The following time-limits shall
be followed while processing the LTC applications/claims of the
Government servants.
*(a)
Additional 3 days transit-time may be allowed in cases where the place
of posting of the Government employees is away from their Headquarters,
The Government employee may proceed on LTC after action on S.No. 1 .
(b)
Efforts should be made to reduce the duration of processing of LTC
applications/claims at the earliest. The maximum time limit should be
strictly adhered to and non —compliance of time limit should be
adequately explained.
3. Under CCS (LTC) Rules, the Government
servants are required to inform their Controlling Officer before the
journey(s) on LTC to be undertaken. It has now been decided that the
Leave Sanctioning Authority shall obtain a self-certification from the
employee regarding the proposed LTC journey. The proforma for
self-certification has been annexed with this O.M.
4. In addition
to the above, it has been decided that whenever a Government servant
applies for LTC, he/she should be provided with a copy of the guidelines
(enclosed) which ne ds to be followed while availing LTC.
5.
Employees ay be encouraged to share interesting insights and pictures,
if any, of the destination he/she visited while availing LTC in an
appropriate forum.
Enclosures:
1) Proforma fo self-certification
2) Guidelines
(Surya Narayan Jha)
Under Secretary to the Government of India
To
The Secretaries
All Ministries / Departments of Government of India
(As per the standard list)
Proforma for self-certification by the Government employee
I
Sh./Smt./Kr. ----------------------------------------- (Name of the
Govt. servant) wish to confirm that I am availing
----------------------------------- (Home Town/ Any Place in India) LTC
in respect of self/ family member(s) for the block year ---------------
to visit --------------------- (Place of visit) during (dates of
journey). It is stated that I or the family member for whom I wish to
avail LTC has/have not availed of the same before in the present block.
2. The Particulars of members of family in respect of whom the Leave Travel Concession is being claimed are as under:
3.
It is certified that the above facts are true and any false statement
shall make me liable for appropriate action under Rule 16 of CCS(LTC)
Rules, 1988 and the relevant disciplinary rules.
* N.B.: The
Government employee may share interesting insights and pictures, if any,
of the destination visited while availing LTC on an appropriate forum.
1.
Please ensure that you have applied for leave and submitted the
self-certification form to your Administration before the LTC journey is
undertaken.
2. Please check your eligibility before applying for
LTC. LTC to Home Town can be availed once in a block of two years and
LTC to Any Place in India may be availed once in a four year block. If
not availed during these blocks, the LTC may also be availed in the
first year of the following block.
3. Please note that the current two year block is 2016-17 and the current four year block is 2014-17.
4.
In case of fresh recruits, LTC to Home Town is allowed on three
occasions in a block of four years and to any place in India on the
fourth occasion. This facility is available to the fresh recruits only
for the first two blocks of four years applicable after joining the
Government service for the first time. (For details, please refer to
DoPT's O.M. No. 31011/7/2013 -E stt. (A-IV) dated 26.09.2014 available
on www.persmin.nic. in' << `OMs & Orders'<< ' Frequently
Asked Questions (FAQs) on LTC entitlements of a Fresh Recruit')
5.
A Fresh recruit may at his option choose to avail LTC under the normal
LTC rules as applicable to other Government employees. In this case
he/she will not be allowed to avail other LTCs as admissible to the
fresh recruits in that block of four years.
6. The retiring
Government employees are eligible to avail LTC as per their entitlement
provided that the return journey is performed before their date of
retirement. LTC is not allowed after retirement.
7. The Journeys
on LTC are to be undertaken in the entitled class of the Government
servant in public/Government mode of transport.
8. Travel by
private modes of transport is not allowed on LTC, however, wherever a
public transport is not available, assistance shall be allowed for the
private transport subject to the certification from an Appropriate
Authority that no other public/Government mode of transport is available
for that particular stretch of journey and these modes operate on a
regular basis from point to point with the specific approval of the
State Governments/Transport authorities concerned and are authorised to
ply as public carriers.
9. If a Government servant travels on LTC
upto the nearest airport/ railway station by authorized mode of
transport and chooses to complete rest of the journey to the declared
place of visit by 'own arrangement' (such as personal vehicle or private
taxi etc.), while the public transport system is already available in
that part, then he may be allowed the fare reimbursement till the last
point where he has travelled by the authorised mode of transport. This
will be subject to the undertaking from the Government employee that he
has actually travelled to the declared place of visit and is not
claiming the fare reimbursement for the part of journey performed by the
private owned/operated vehicle
10. Government servant may apply
for advance for himself and/or his family members sixty five days before
the proposed date of the outward journey and he/she is required to
produce the tickets within ten days of the drawal of advance,
irrespective of the date of commencement of the journey.
11.
Reimbursement under LTC scheme does not cover incidental expenses and
expenditure incurred on local journeys. Reimbursement for expenses of
journey is allowed only the basis of a point to point journey on a
through ticket over the shortest direct route.
12. The time limit or submission of LTC claim is :
- Within three months of completion of return journey, if no advance is drawn;
- Within one month of completion of return journey, if advance is drawn.
13.
Government employees entitled to travel by air are required to travel
by Air India only in Economy Class at LTC-80 fare or less unless
permitted to do so by any general or specific provision.
14.
Government employees not entitled to travel by air may travel by any
airline, however, reimbursement in such cases shall be restricted to the
fare of their entitled class of train/transport or actual expense,
whichever is less.
15. In all cases whenever a Govt. servant
claims LTC by air, he/she is required to book the air tickets either
directly through the airlines or through the approved travel agencies
viz: M/s Balmer Lawrie & Co. Ltd/ M/s Ashok Tours & Travels Ltd/
IRCTC. Booking of tickets through any other agency is not permissible.
16.
Travel on tour packages is not allowed, except in the case of tours
conducted by Indian Tourism Development Corporation (ITDC), State
Tourism Development Corporation (STDC) and Indian Railway Catering and
Tourism Corporation (IRCTC). In such cases, only the fare component
shall be reimbursable provided ITDC/STDC/IRCTC separately indicate the
fare component and certify that the journey was actually performed by
the Government servant and his family members for which he/she claiming
the Leave Travel Concession.
17. Please ensure that your LTC claim is as per the instructions to avoid rejection of your claim.
"Have a pleasant journey and a happy holiday"
Authority: www.persmin.gov.in
