Cut-off eligibility date for promotion and calculation of vacancies including chain vacancies – reg.
No.25-10/2014-SPG
Government of lndia
Ministry of Communications & IT
Department of Posts
(Personnel Division)
*******
Dak Bhawan, Sarsad Marg,
New Delhi- 110001
Dated: 09th July, 2014
To
1. All Chief Postmasters
2. All Postmasters General
Subject:
Cut-off eligibility date for promotion and calculation of vacancies including chain vacancies – reg.
Sir/Madam,
I am directed to refer to above mentioned subject and to enclose
herewith an O.M No 22011/6/2A13-Estt(D) dated 28.05.2014 issued by the
Department of Personnel & Training (DOP&T) vide which it has
been provided that the crucial date of eligibility shall be 1st April of
the vacancy year in case of financial year based vacancy year i.e.
where the Annual Performance Appraisal Reports (APARs) are written
financial year-wise and in case of calendar year based vacancy year i.e,
where APARs are written calendar year-wise, the crucial date of
eligibility shall remain as 1st.January of the vacancy year. These
instructions shall come into force in respect of vacancy year 2015-16
(financial year) commencing from 1st April, 2015 and vacancy year. 2015
(calendar year) commencing from 1st.January, 2015 and shall,
accordingly, be applicable to all such subsequent vacancy years.
2. In respect of all the cadres of the Department of Posts, the APAR
of the officials/officers are written financial year-wise and, hence,
system of eligibility cut-off date and calculation of vacancies will be
financial year-wise from the year 2015-16 onwards in accordance with
ibid DOP&T OM for all the cadres. Therefore, the existing system of
calendar year for the Circle cadres, wherever being followed, will come
to an end with the end of current calendar year i.e. 2014 with advent of
new system. The vacancies arising during the period from 1st January to
31st March, 2015 will be merged with the vacancies arising during the
financial year 2015-16. This will be first and last kind of adjustment
to ensure smooth transition to new system having uniformity acess all
the cadres in the Department of Posts so far as calculation of vacancies
and eligibility cut-off date are concerned.
3. With regard to ‘Chain Vacancies’, it is mentioned that in Para 7
of DOPT- OM No. 22011/9/98-Estt (D) dated 08.09.1998 (copy enclosed), it
is provided that “existing and clear anticipated vacancies in a grade
as well as chain vacancies on it account of retirement etc. in the
higher grades, which can be clearly anticipated in the same vacancy
year, may be taken into account by the DPC. Subsequently, DOP&T vide
their OM No. 22011/9/98-Estt (D) dated 06.10.1999 (copy enclosed)
issued further instructions on the issue in consultation with the UPSC
stating that chain vacancies on account of retirement etc. in the higher
grades in a vacancy (Panel) year shall include the vacancies which can
be clearly anticipated as likely to become available in the concerned
grade by promotion of officers of the Service to higher grades during
that vacancy (panel) year. Therefore, it is evident that seniority quota
vacancies arising in higher grades in a vacancy year will percolate
down to the lower cadres/grades and should be taken into account along
with the clear vacancies arising in a particular lower grade.
4. Keeping in view the above instructions of DOP&T, it has been decided that:
For eligibility cut-off date and calculation of vacancies:
(a) System of eligibility cut-off date and calculation of
vacancies will be financial Year- wise from the year 2015-16 onwards in
accordance with ibid DOP&T OM for all the cadres in the Department
and the eligibility cut-off date will be 1st April.
(b) The existing system of calendar year for the circle cadres,
wherever being followed, will come to an end with advent of new system
year for the Circle cadres, wherever being followed to an end of current
calendar year i.e.2014 with advent of new system.
(c) The vacancies arising during the period from 1st January to 31st
March, 2015 will be merged with the vacancies arising during the
financial year 2015-16. This will be first and last kind of adjustment
to ensure smooth transition to new system having uniformity across all
the cadres in the Department of Posts so far as calculation of vacancies
and eligibility cut-off date are concerned.
(III) For calculation and inclusion of ‘Chain Vacancies’:
(a) In respect of taking into account the chain vacancies
of Postal Service Group ‘B’/ Sr. Postmaster and above cadres (which are
all India cadres) for Circle’s cadres, a Circle will take into account
vacancies arising from HAG to PS Group’B'/Sr. Postmaster cadres due to
death/retirement/resignation/deputation/ VR etc. in that Circle in a
particular recruitment year as chain vacancies for lower cadres in
addition to existing/anticipated vacancies in the said lower cadre
arising in that vacancy year. For example, if a CPMG (in HAG) retires in
a Circle, the said Circle will take into account that vacancy as chain
vacancy in all the Circle level cadres. Similarly, it will be applicable
to vacancies arising in SAG, JAG, STS, JTS & PS Group ‘B’, Sr.
Postmaster cadres in the hierarchy concerned in that Circle.
(b) Circle will factor in the vacancies arising in a vacancy year in
Circle level Group’B’ cadres viz. ASPs, lPs, HSG-1, HSG-ll, PM
Grade-lll, PM Grade II etc. as chain vacancies for feeder cadres (lower
cadres) in the hierarchy concerned in addition to existing/anticipated
vacancies in the said lower cadre arising in that vacancy year.
(c) Circle will undertake similar exercise for other Circle cadres
while workings out the ‘chain vacancies’ and existing/anticipated
vacancies of a cadre. A sheet showing the tree of chain vacancies upto
Group’B'cadres is also annexed facilitating effective and correct
calculation of vacancies. It is requested to ensure compliance and
action as per the above in respect of cut-off eligibility date for
promotion and calculation of vacancies:, including chain vacancies.
DA: As above
(Raj Kumar)
Director (Staff)
Telfax: 011 – 23096103
Source: http://www.indiapost.gov.in/DOP/Pdf/Postings/Cut-off_eligibility_Vacancies_11072014_email_pub_upload.PDF
