Child Care Allowance for Divyang Women

Ministry of Personnel, Public Grievances & Pensions

Child Care Allowance for Divyang Women

26 JUN 2019

Consequent upon implementation of the recommendations of the 7th Central Pay Commission, the rates of special allowance for women with disabilities have been increased from Rs.1500 per month to Rs.3000 per month for child care which shall be payable from the time of child’s birth till the child is two years old. This special allowance shall be payable for a maximum of two eldest surviving children and would be automatically raised by 25% every time the Dearness Allowance on the revised pay structure goes up by 50%. It is effective from 1st July, 2017 and applicable to all Central Government disabled woman employees, irrespective of their place of posting.

This information was provided by the Union Minister of State (Independent Charge) Development of North-Eastern Region (DoNER), MoS PMO, Personnel, Public Grievances & Pensions, Atomic Energy and Space, Dr Jitendra Singh in written reply to a question in Lok Sabha today.

PIB

Regulation of pay on imposition of a penalty under CCS (CCA) Rules, 1965

DoPT Orders 2019

Regulation of pay on imposition of a penalty under CCS (CCA) Rules, 1965

No: 1 1 01211512016-Estt A-III
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Establishment A-III Desk

North Block, New Delhi - 110001
Dated June 18,2019

OFFICE MEMORANDUM

Subject: Regulation of pay on imposition of a penalty under CCS (CCA) Rules, 1965.
The Undersigned is directed to say that the following penalties prescribed in the Rule 11 of CCS (CCA) Rules, 1965, have a bearing on the pay of the officer:

11. Penalties

Minor Penalties -
(iii) (a) reduction to a lower stage in the time-scale of pay by one stage for a
period not exceeding three years, without cumulative effect and not adversely affecting his pension.
(iv) withholding of increments of pay;

Major Penalties -
(v) save as provided for in clause (iii) (a), reduction to a lower stage in the
time-scale of pay for a specified period, with further directions as to whether or not the Government servant will earn increments of pay during the period of such reduction and whether on the expiry of such period, the reduction will or will not have the effect of postponing the future increments of his pay

(vi) reduction to lower time-scale of pay, grade, post or service for a period to be specified in the order of penalty, which shall be a bar to the promotion of the Government servant during such specified period to the time-scale of pay, grade, post or service from which he was reduced, with direction as to whether or not, on promotion on the expiry of the said specified period -

(a) the period of reduction to time-scale of pay, grade, post or service shall operate to postpone future increments of his pay, and if so, to what extent; and
(b) the Government servant shall regain his original seniority in the higher time scale of pay , grade, post or service;

2. Vide Central Civil Services (Revised Pay) Rules,2016 notified vide notification No. GSR 721(E) dated 25.07.2016, the present system of Pay Bands and Grade Pays have been dispensed with and a new system of pay matrix as specified under Part A of Schedule of Central Civil Service (Revised Pay) Rules, 2016 have been introduced. The status of the employee so far determined by Grade pay, will now be determined by Level in the Pay Matrix. Further, as per Rule 10 (1) of the CCS (Revised Pay) Rules, 2016, there are two dates for grant of increment namely, 1st January and 1st July of every year, instead of the existing date of 1st July.

3. As per clause 3 of the Central Civil Services (Revised Pay) Rules, 2016 'Level' is defined as under:

'Level' in the Pay Matrix shall mean the Level corresponding to the existing Pay Band and Grade pay or Scale specified in Part A of the Schedule."

4. In the light of implementation of the Revised (Pay) Rules, 2016, the regulation of pay on imposition of these penalties, is discussed in the subsequent paras:

A. Reduction to a lower stage of pay by one stage {Rule 11( iii a)}
On imposition of a penalty under this Rule, the pay would be fixed at the
next upper vertical cell in the same level in the pay matrix. In other words, in case of reduction by one stage, the revised pay would be the pay drawn in the same level at the stage before the last increment.

Note: The above mentioned penalty cannot be imposed on a Government

Servant drawing pay at the minimum of the Level.

B. Withholding of increment {Rule 11(iv)}

As already noted in para 2 above, increment is granted either on 1st January or 1st July of every year, as per the eligibility. Therefore, on imposition of penalty of withholding of increment, the next increment(s) due after the date of imposition of the penalty would be withheld. In case where penalty of withholding of multiple increments is imposed, increments due on 1st January or 1st July, as the case may be, in the subsequent years would similarly be withheld. The increment would be restored at the end of the period for which the penalty is imposed. The increments will be given on notional basis without arrears and without affecting date of next increment on restoration of increment.
This also applies to cases where the penalty is imposed for part of a year.

For instance, if the penalty of withholding of one increment for six months is imposed on a Government servant in October 2017, then withholding of increment will be on following manner:

When the date of increment is 1st January ?
The increment falling due on 1.01.2018 will be withheld for a period of next six months, that is, till 30.06.2018. The increment would be released on 1.07.2018 without arrear.

When the date of increment is on 1st July ?
The increment falling due on 1 07.2018 will be withheld for a period of next six months, that is, till 31.12.2018. The increment would be released on 01.01 .2018 without arrears.

C. Reduction to a lower stage in the time-scale of pay for a specified period [Rule 11( v)]
The process of imposition of penalty of reduction by one stage under Rule 11(iii a) explained above shall be repeated for every additional stage of reduction to the lower vertical cell in the same level of pay in the Pay Matrix.

Note 1: It is not permissible to impose a penalty under this rule if the pay after imposition of the penalty would fall below the first cell of the same Level.

Note 2: Disciplinary Authority may weigh all factors before deciding upon the quantum of penalty i.e. the number of stage by which the pay is to be reduced.

D. Reduction to lower time-scale of pay under Rule 11(vi)
In the case of imposition of penalty of reduction to lower time-scale of pay, the pay of the Government servant would be reduced to the stage of pay he/she would have drawn had he/she continued in the lower post for the period of penalty. The mode of fixation of pay in this case is similar to reversing the mode of fixation of pay on promotion.

However, Disciplinary Authority has the power, in terms of FR 2g, to indicate the pay which the Government servant on whom a penalty of reduction in rank has been imposed, would draw.
It may also be noted that a Government servant cannot be reduced in rank to a post not held earlier by him in the cadre.

For example.

• A direct recruit Assistant Section Officer cannot be reduced to the lower rank like SSA/JSA.
• A Government servant holding any post like LDC/ Tax Assistant etc. who qualifies as Assistant Section Officer as a Direct Recruit and is later promoted as section officer cannot be reduced to the rank, which was earlier held by him before ASo (DR) but only to that of an Assistant Section Officer.

5. Some illustrations on pay fixation on the above cases are annexed

6. In so far as the personnel serving in Indian Audit and Accounts Department are concerned, these instructions are being issued after consultation with the Comptroller and Auditor General of India.

7. Hindi version will follow

(Satish Kumar)
Under Secretary to the Govt. of India

Annexure-l

ILLUSTRATIONS

Reduction to lower stage in the time-scale of Pay

Example

	Level	Cell	Pay
On the date of Penalty	9	7	Rs. 63300
Reduction by 1 Stage	9	6	Rs.61500
Reduction by 2 Stage	9	5	Rs.59700
Reduction by 3 Stage	9	4	Rs. 58000
Reduction by 4 Stage	9	3	Rs. 56300
Reduction by 5 Stage	9	2	Rs.54700

Example: 2

	Level	Cell	Pay
On the date of Penalty	9	3	Rs. 56300
Reduction by 1 Stage	9	2	Rs.54700
Reduction by 2 Stage	9	1	Rs. 53100
Reduction by 3 Stage	**	**	**
Reduction by 4 Stage
Reduction by 5 Stage

** In the above illustration, a penalty of reduction by more than two stages would fall below the first cell of the same Level, such a penalty therefore, would not be implementable. Therefore, while imposing the penalty of reduction to a lower stage in time-scale of pay under Rule 11 (v) of the CCS (CCA) Rules, 1965, Disciplinary Authority may weigh all factors before deciding upon the quantum of penalty, i.e. the number of stages by which the pay is to be reduced.

Source: DoPT

Office of Principal CCA, Delhi Region Holds PENSION ADALAT on 28.06.2019 (Friday) At 11.00 A.M

We value our Employee
We care about our Pensioners

Office of Principal CCA, Delhi Region Holds PENSION ADALAT on 28.06.2019 (Friday) At 11.00 A.M

Pension Adalat will be held on 28-06-2019 (Friday) at 11:00 AM at the O/o Pr, CCA, DoT Building, Prasad Nagar, New Delhi- 110005. Telecom Pensioners/ Family Pensioners whose ppos/ Fppo have been issued by Ao (Pension), Delhi Region or who are drawing pension from pension Disbursing Authorities (Banks/ Post etc.) in Delhi Region are requested to forward their pension related grievance, if any to AO (Pension) O/o Pr. CCA, DoT Building, Near Fire Station, prasad Nagar, New Delhi in two copies containing all relevant details viz- name & designation of the pensioner/ Family pensioner, date of retirement/ death Name & address of the unit office where last served, PPO/ FPPO Number, Name and address of pension disbursing authority (Bank/ Post), current corresponding address and contact number etc, along-with full details of their grievance.

Note:-

1. If you are a Telecom pensioner/ Telecom Family Pensioner of above mentioned category and have any kind of pension / family pension related grievance, please send your representation in two copies to above mentioned officer latest by 20.06.2019.
2. Cases involving purely legal points eg. Succession etc. and the grievance involving policy matter cannot be taken up in the Adalat.
3. For more details visit at our office website : www.prccadelhi.gov.in
4. Telephone No.011 25729702, 25729703 & Toll Free No.1800118119

Source: DoT

DoPT: Calendar for Cadre Review of Central Group 'A' Services

DoPT: Calendar for Cadre Review of Central Group 'A' Services

F. No. I. 11019/9/2018-CRD
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Cadre Review Division

Lok Nayak Bhawan, Khan Market,
New Delhi, dated 25 /5/2018

OFFICE MEMORANDUM

Sub: Calendar for Cadre Review of Central Group 'A' Services

The undersigned is directed to say that in terms of this Department's OM No. I. 11011/1/1009-CRD dated 14/12/2010 the ideal periodicity of cadre review is 5 years. Despite the said instructions and repeated reminders, it has been observed that the said periodicity is not followed. The cadre review in some cases is pending for even more than 40 years.

2. In view of the above, this Department has prepared a calendar (Annexure) for cadre review of the Central group 'A' Services, which is required to be followed by the Cadre Controlling Authorities (CCA) strictly. The months and year mentioned in the calendar is the time frame by which the cadre review proposal should be submitted by the Cadre Controlling Authorities to DoPT positively.

3. All the CCAs are therefore requested to submit cadre review proposals in accordance with the calendar without any exemption. For other service which have not been mentioned in the calendar and the cadre review is not due, the Cadre Controlling Authority concerned may submit their proposal in accordance with the Cadre Review Guidelines, as and when they feel that the cadre review is required.

4. Any proposal for addition in cadre strength of Central Group 'A' Services (Creation, encadrement, upgradation, merger etc.) must be routed through DoPT as reiterated in this Department's OM No. I. 11019/17/2016- CRD dated 15/2/2017.

Sd/-
(M S Subramanya Rao)
Director (CRD)

To
All the Cadre Controlling Authorities of Central Group 'A' Services (as per list enclosed)

Copy to:
1. Ministry of Finance, Department of Expenditure (Attn: Mrs. Annie G. Mathew, JS (Pers)), North Block, New Delhi
2. Estt. (RR), DoPT

ANNEXURE

Calendar for Cadre Review/ Midterm cadre review 2018

Cadre Review completed :
1. Central Industrial Security Force
2. Indian Petroleum and Explosive Safety Service (IPESS) (New Service)

Proposals under consideration :
1. Indian Railway Personnel Service
2. Indian Railway Traffic Service
3. Indian Railway Service of Engineers
4. Indian Railway Accounts Service
5. Indian Railway Stores Service
6. Indian Railway Service of Electrical Engineers
7. Indian Railway Service of Mechanical Engineers
8. Indian Railway Service of Signal Engineers
9. Railway Protection Force
10. Indian Defence Estate Service
11. Indian Naval Armament Service
12. Indian P&T Building Works Service
13. Indian Economic Service
14. Indian Ordnance Factories Health Service

JULY
1. Defence Research and Development Service
2. Survey of India Group 'A'
3. Indian Metrological Service

AUGUST
1. Central Water Engineering Service
2. Medical cadre of BSF
3. Medical cadre of ITBP
4. Medical cadre of CRPF
5. Indo-Tibet Border Police
6. Indian Foreign Service
7. Central Health Service
8. Indian Railway Medical Service

SEPTEMBER
1. Defence Quality Assurance Service
2. Indian Legal Service
3. Indian Corporate Law Service

OCTOBER
1. Geological Survey of India (All services)
2. Central Engineering Service (CPWD)
3. Central Architect Service (CPWD)
4. Central Mechanical and Electrical Engineering Service (CPWD)
5. Military Engineering Service [Engineering cadre (IDSE), Surveyor cadre and Architect cadre]

NOVEMBER
1. Indian Revenue Service
2. Indian Radio Regulatory Service
3. Central Labour service

DECEMBER
1. Indian Revenue Service (Customs)
2. Indian Cost Accounts Service
3. Indian Information Service (Mid-term review)

Note:

1. For IPESS Cabinet approval obtained. Notification/Order to be issued by the Department.

2. For Indian Economic Service, CCA is required to provide information sought by DoPT latest by 30/5/2018

3. The month indicated above is the target month for the CCAs for submission of cadre review proposal to this department.

4. Services, where cadre review could not be undertaken due to any court cases (s) related to cadre review, the concerned CCA may provide detail of such case and reason(s) for non conducting cadre review with approval of Minister-in-charge. In remaining cases, even if the CCA is of the view that no change required in the cadre, objective of the formation of service, changes which took place since last Cadre Review, requirement of service/posts in present scenario may be assessed and sent to this department with the approval of Minister- in-Charge.

5. CCA concerned may develop their own calendar for cadre review of Group 'B' and 'C' posts. No requirement for sending proposal of cadre review of Group 'B' and 'C' to this department unless question of policy or up gradation of posts from Group 'B' to Group 'A' is involved.

6 .For any assistance, Cadre Review Division of DOPT may be consulted.

Source: DoPT

FAQ: Timeline for completing Disciplinary proceeding in time bound manner under CCS (CCA) Rules, 1965

FAQ: Timeline for completing Disciplinary proceeding in time bound manner under CCS (CCA) Rules, 1965.

F. No. 11012/09/2016-Estt.A-III
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Establishment A-III Desk

North Block, New Delhi - 110001
Dated 8th December, 2017

OFFICE MEMORANDUM

Subject: Frequently Asked Questions on timeline for completing Disciplinary proceeding in time bound manner under CCS (CCA) Rules, 1965.

Instructions have been issued in the past for expeditious disposal of disciplinary proceeding cases.  Further, Central Civil Services (Classification, Control & Appeal) Rules, 1965 have also been notified vide Gazette Notification No. 548(E) dated 2.06.2017 (copy enclosed) for introducing stringent timeline for  completing disciplinary proceeding in a time bound manner. Based on the same, a set of frequently asked questions is attached for necessary information.

2. Ministries/ Departments are requested to bring the contents of this O.M. to all concerned for compliance.

3. Hindi version will follow.

(Nitin Gupta)
Under Secretary to the Govt. of India
Tel: 23040264

To
The Secretaries of All Ministries/Departments
(as per the standard list)

Source: DoPT

7th CPC - Classification of Civil Posts under CCS(CCA) Rules - Gazette Notification

7th CPC - Classification of Civil Posts under CCS(CCA) Rules - Gazette Notification

 THE GAZETTE OF INDIA : EXTRAORDINARY [PART II-SEC. 3(ii)]
MINISTRY OF PERSONNEL, PUBLIC GRIEVANCES AND PENSIONS
(Department of Personnel and Training) 

 ORDER 

New Delhi, the 9th November, 2017 

S.O. 3578 (E). In exercise of the powers conferred by the proviso to article 309 of the Constitution read with rule 6 of the Central Civil Services (Classification, Control and Appeal) Rules, 1965 and in supersession of the notification of the Government of India in the Ministry of Personnel, Public Grievances and Pensions (Department of  Personnel and Training) number S.O. 2079(E), dated the 20th August, 2014, except as respects things done or omitted to be done before such supersession, the President hereby directs that with effect from the date of publication of this Order in the Official Gazette, all civil posts except persons serving in the Indian Audit and Accounts Department under the Union, shall be classified as follows :

S.No.	Description of Posts	Classification of posts
(1)	(1)	(3)
1	A Central Civil Post carrying the pay in the Pay Matrix at the Level from 10 to 18.	Group A
2	A Central Civil Post carrying the pay in the Pay Matrix at the Level from 6 to 9.	Group B
3	A Central Civil Post carrying the pay in the Pay Matrix at the Level from 1 to 5.	Group C

Explanation - For the purpose of this Order, 'Level' in relation to a post means, the Level specified in third row of Part A of the Schedule to the Central Civil Services (Revised Pay) Rules, 2016.

[F. No. 11012/10/2016 -Estt.A-III]
GYANENDRA DEV TRIPATHI, Jt. Secy.

Source: DoPT
PDF in English & PDF in Hindi

Delay in pension revision allowing the benefit of merger of 50% DA/DR for BSNL Pensioners/Family Pensioners

Delay in pension revision allowing the benefit of merger of 50% DA/DR for BSNL Pensioners/Family Pensioners

Bharat Sanchar Nigam Limited
(A Government Of India Enterprise)
Corporate Office
(Pension Section)
5th Floor, Bharat Sanchar Bhawan, Janpath, New Delhi - 110 001

No.40-6/2011-Pen(B)

Dated: 24-03-2017

To
All Heads of Circles/Telecom Districts/Regions/Projects/Telecom Stores/Telecom Factories & Other Administrative Offices Bharat Sanchar Nigam Limited

Sub: Delay in pension revision allowing the benefit of merger of 50% DA/DR with Basic Pay/Pension to 78.2% DA/DR for BSNL Pensioners/Family Pensioners,who retired prior to 10-06-2013 - regarding.

Sir,
I am directed to forward herewith D.O.No.7-1/2013/TA-1/17/Pt./760 dated 07-03-2017 received from Member (Finance)-I/C, DOT, on the above mentioned subject, along with status of pension revision cases pending BSNL Unit-wise.

2. As directed by DOT in the aforesaid letter, all the Circles are requested to adhere to the timeline specified therein and submit complete pension papers and service books to the respective CCAs.

Encl: As above.

Yours faithfully,

(S.P.Bhatta)
Asstt.General Manager (Estt.I)
Tele.No.23037477

Prahlad Singh
Member (finance)-I/C
Tel No.23716161
Fax 23715762

Government Of India
Ministry Of Communications and
Information Technology
Department of Telecommunications

Sanchar Bhawan, 20, Ashok Road,
New Delhi - 110 001

Member (Finance) Telecom commission &
Ex-Officio Secretary to Govt. of India

D.O.No.7-1/2013/TA-1/17/Pt./760
Dated: 7th March,2017

I would like to bring to your attention the delay in the pension revision allowing the benefit of merger of 50% DA/DR with Basic/Pension to 78.2% DA/DR for BSNL pensioners/family pensioners, who retired prior to 10.06.2013. Though, the revision in all cases was to be completed by 31.12.2016 as per DoT HQ letter No.40-13/2013-Pen (T) dated 18.07.2016, there is still a huge pendency as on date and the BSNL employees welfare unions have been approaching DoT asking for early settlement of the same.

On review, it is seen that some units of BSNL are sending incomplete papers or are yet to send many of the cases to the CCA offices while there is also pendency in some of the CCA units also (copy of pendency status is enclosed). To complete the task in a structured time frame, concerted efforts both by the BSNL units and CCAs office is required. Target dates both for submission of pension papers and issue of PPOs has now been reviewed both for BSNL and CCA units, which is to be strictly complied to as per the timelines given below.

BSNL (submission of complete pension papers & service Books)		CCA (issue of revised PPOs)
Pre-2007	Post- 2007	Pre-2007	Post- 2007
15.03.2017	31.03.2017	31.03.2017	10.04.2017

You are requested to kindly give your personal attention for compliance of the target dates by the BSNL units, from you end.

with regards
Yours sincerely
Sd/-
(Prahlad singh)

Status of Revision of pension of BSNL Pensioners/Family Pensioners who retired prior to 10.06.2013 by allowing the benefit of merger of 50% DA/DR with Basic Pay/Pension effectively amounting to 78.2% DA/DR for the purpose of fitment. (as on 01.03.2017)

Signed Copy

DoPT Instruction regarding fixing of timelines for finalizing disciplinary proceedings

DoPT Instruction regarding fixing of timelines for finalizing disciplinary proceedings

F.No.11012/9/2016-Estt.A-III

Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training Establishment Division

North Block, New Delhi - 110001
Dated: 7 March, 2017

OFFICE MEMORANDUM

Subject: Amendment in Central Civil Services (Classification, Control & Appeal) Rules, 1965 regarding fixing of timelines for finalizing disciplinary proceedings - regarding.

The undersigned is directed to say that it has been proposed to amend the CCS(CC&A) Rules 1965 by introducing stringent timelines for completing Disciplinary proceedings in a time bound manner. The proposed draft Notification for amending CCS (CCA) Rules, 1965 is enclosed herewith. Before framing the Rules, all stakeholders, Ministries / Departments are requested to offer their comments/views, if any, in this regard at the e-mail address poulose.ev13.nic.in latest by 21st March, 2017.

(Poulose.E.V)
Under Secretary to the Govt. of India

Authority: www.dopt.gov.in

Sources Confirmed Allowance Committee Report Submitted

Sources Confirmed Allowance Committee Report Submitted

One of the NJCA leader, On Condition of Anonymity, told that the committee constituted to examine the allowance has finalized its reports and submitted it to the Government on 22nd February 2017.
On asking whether the NJCA knew the details of the committee report, he said that they were not provided with the committee report. But the committee has informed them that their demand on allowance would be considered favorably.

Hence it is expected the HRA will be retained in old rates (Sixth CPC rates) from the beginning itself and will be paid in 7th CPC Pay Scale when revised allowances come into effect. However, the news of revised allowances would be implemented with effect from 1.4.2017 is not reliable. NJCA will not accept this and clearly said that it should be implemented with effect from 1.1.2016 retrospectively.

X cities- 30%
Y cities- 20%
Z cities- 10%

Transport Allowance may be split into two elements as CCA and TA as it was paid in fifth CPC. The Rates will be delinked from DA and will Fixed in slab rates.

The Government will announce its decision over the committee report after the last phase of state elections ie after 8th March 2017.

Source: http://govtstaffnews.in/

CCS (CCA) Rules, 1965 - Clarification regarding effect of warning, censure etc on promotion

CCS (CCA) Rules, 1965 - Clarification regarding effect of warning, censure etc on promotion

F. No. 11012/12/2016-Estt.A-III
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
Establishment A-III Desk

North Block, New Delhi,
Dated: 6th December, 2016

OFFICE MEMORANDUM

Subject: CCS (CCA) Rules, 1965 - Clarification regarding effect of warning, censure etc on promotion.

The undersigned is directed to refer to this Department's O.M. No. 11012/6/2008-Estt.(A) dated 7th July, 2008 on the above mentioned subject and to say that vide para 2(iii) of the said OM, it was instructed that where a departmental proceeding has been instituted, and it is considered that a Government servant deserves to be penalized for the offence/misconduct, one of the prescribed penalties may only be awarded and no warning, recordable or otherwise, should be issued to the Government servant. However, while considering cases for empanelment, the ACC has observed that in many cases, rather than exonerating the officer or imposing a penalty on him, administrative warning is issued even when disciplinary proceeding were drawn against him. Administrative warning is not recognized as a penalty.

2. In view of the above, the following position as contained in various instructions issued so far on warning/Censure etc. are reiterated for strict compliance:

(i) As clarified in the Ministry of Home Affairs O.M. No. 39/21/56-Estt.(A) dated 13 th December, 1956, warning is administered by any authority superior to a Government employee in the event of minor lapses like negligence, carelessness, lack of thoroughness, delay etc. It is an administrative device in the hands of superior authorities for cautioning the Government employees with a view to toning up efficiency and maintaining discipline. There is, therefore, no objection to the continuance of this system. However, where a copy of the warning is also kept in the Confidential Report dossier, it will be taken to constitute an adverse entry and the officer so warned will have the right to represent against the same in accordance with the existing instructions relating to communication of adverse remarks and consideration of representations against them.

(ii) Where a departmental proceeding has been instituted under the provisions of CCS(CC&A) Rules 1965, after the conclusion of disciplinary proceedings, the officer is either exonerated or where it is considered that some blame attaches to the officer, he should be awarded one of the recognized statutory penalties as given in Rule 11 of the CCS (CCA) Rules, 1965 i.e. at least 'Censure' should be imposed. In such a situation, a warning, recordable or otherwise, should not be issued.

(iii) Warning, letter of caution, reprimands or advisories administered to Government servants do not amount to a penalty and, therefore, will not constitute a bar for consideration of such Government servants for promotion.

3. All the disciplinary authorities in Ministries/Departments are, therefore, requested to keep in view the above guidelines while dealing with disciplinary case against the Government servants.

4. Hindi version will follow.

(Mukesh Chaturvedi)
Director (E)

Click to download : Latest DOPT Order

Frequent asked questions (FAQs) on the issue of residence/domicile and caste/tribe certificates

Frequent asked questions (FAQs) on the issue of residence/domicile and caste/tribe certificates

Q.1. What is the purpose of issuance of Residence/domicile certificate to the students belonging to SC/ST and other than SC/ST while they are studying in Class V/VIII?
Answer: The residence/domicile certificate is to be issued by the concerned authority of State Government/Union Territory to certify that the person bearing the certificate is a domicile/resident of State/Union Territory to whom the certificate being issued. Such certificate is issued as proof of residence to avail domicile/resident quota in educational institutions and in the State/Central Government services and also in the case of jobs where preference to local candidates is available as per Government of India instructions issued from time to time.

Q.2. Who will be eligible to be issued the Residence/Domicile as well as Caste/Tribe certificates ?
Answer: SC/ST students will be eligible to be issued the Domicil certificate and also Caste/Tribe Certificate, as the case may be. Other students will be eligible to be issued only the Residence/Domicile certificate.

Q.3. What is the objective behind issuance of residence domicile certificates and caste/Tribe certificates at School level?
Answer: In order to avoid difficulties faced by the SC/ST students, it has been proposed that “Caste or Tribe Certificate” and also the Domicile certificate may be issued to SC/ST students and only a Residence Certificate may be issued to other than SC/ST students all over the country, while studying in Class V or Class VIII, as an annual exercise. The State Government can choose either Class V or Class VIII to issue this certificate. Once Class V or VIII is chosen, the endeavour should be to issue it to all the students studying in that particular class.

Q.4. Who will assist the students in getting the necessary documents/papers filled as an annual exercise for issue of Residence and also Caste/Tribe certificate?
Answer: The Head Master/Principal of the School in which the students are studying would get the necessary documents/papers filled up from the students studying in Class V/VIII as an annual exercise for issue of Resident and also Caste/Tribe Certificate. The School Head Master/Principal will get the documents collected from all the SC and ST students and also other than SC/ST students and arrange to submit them to the relevant State Government authority/revenue authorities for making the requisite certificate.

Q.5. What would be the proposed time frame set up for completing the exercise for issuance of residence/domicile certificates and caste/tribe certificates to the students studying in VNIII classes?
Answer: A window of two months in September/October or any other time frame decided by the concerned State Government/Union Territory may be allocated /decided for completing this exercise.

Q.6. What is the objective behind the issuance of caste certificates to Scheduled Castes and Scheduled Tribes?
Answer: The main objective of issuance of caste/tribe certificate is to facilitate access of bona-fide candidates belonging to the Scheduled Castes and Scheduled Tribes to the reserved posts and services under the State/Central Government and secure admission in educational institutions and other facilities being provided by the State/Central Government to them.

Q.7. How much time would be taken by the State authorities for issuance of such certificates?
Answer: The concerned Revenue/State Government authorities would scrutinize/verify the documents and issue the relevant certificates preferably within a period of 30 — 60 days.

Q.8. Who would be the custodian of such certificates?
Answer: Once the certificate is made, it may be given to the students in cellophane cover, as far as practicable, though the School authorities and would be kept with the students for safe custody for availing the benefits/concessions and facilities available to the concerned category of students. It can also be uploaded on E-locker facilities, wherever such facilities are available in the States.

Q.9. How can the authenticity of data be verified ?
Answer: The State Government may also try to get the information of students fed into the Meta Data to be made online and may link it to Aaadhar enabled data, if feasible. Sincere efforts be made to issue these certificates alongwith Aaadhar Number.

Q.10. What remedy is available to the students if their application for issuance of residence/domicile and caste/tribe certificate is rejected?
Answer: If the application of any student is rejected for issuance of the relevant certificate, the reasons will be provided and provision for one time appeal may be allowed by the State authorities. The procedure for appeal would be decided by the concerned State Government authorities.

Q.11. Who will be responsible where acceptance for SC/ST domicile certificate is mandatorily done through Citizen Services Centres?
Answer: In states where acceptance for SC/ST domicile certificate is mandatorily done only through Citizen Service Centres, it will be the responsibility of the Headmaster of the School for collection of the documents and ensuring that the application is digitally sent to the concerned authorities from the nearest Citizen Service Centres. If there is already a time limit prescribed by the State authorities through executive order or regulation for issuing such certificates, then such time frame may be adhered to.

Q.12.What is the existing procedure for issuing of Scheduled Caste/Scheduled Tribe certificates? Who is the competent authority to issue the same?
Answer: Caste certificates are issued by the concerned State Government authorized authorities. Each State Government/UT administration has laid down its own procedure for issuance of certificates. Efforts are being made to standardize the format of the certificate as far as possible. Wherever feasible, efforts be made to issue the certificate in bilingual including the language (s) of the State. The Central Government accepts the certificates issued by the following authorities on the prescribed format:-

(1) District Magistrate / Additional District Magistrate/Collector/ Deputy Commissioner/Additional Deputy Commissioner/Deputy Collector/Ist Class stipendiary Magistrate/Sub Divisional Magistrate/Taluka Magistrate/Executive Magistrate/Extra Assistant Commissioner.
(2) Chief Presidency Magistrate/Additional Chief  residency Magistrate/Presidency Magistrate.
(3) Revenue Officer not below the rank of Tehsildar and
(4) Sub-Divisional Officer of the area where the candidate and /or his family normally resides.

Instructions have been issued recently vide 0.M.No.36011/1/2012- Estt.(Res.) dated 8th October 2015 providing that where a candidate belonging to a Scheduled Caste, Scheduled Tribe and Other Backward Classes is unable to produce a certificate from any of the prescribed authorities, he/she may be appointed provisionally on the basis of whatever prima-facie proof he/she is able to produce in support of his/her claim subject to his/her furnishing the prescribed certificate within a reasonable time and if there is genuine difficulty in his/her obtaining a certificate, the appointing authority should itself verify his/her claim through the District Magistrate concerned.

Q.13. What are the points/facts/factors taken into account by the competent authority while issuing residence/ domicile and caste/Tribe certificates?
Answer: The certificate issuing authority should verify and ensure that:
(i) the caste or the tribe to which the candidate claims to belong to is included in the Presidential Orders issued from time to time under Articles 341 and 342 of the Constitution;
(ii) the candidate belongs to the said caste/tribe;
(iii) the candidate ordinarily resides in the concerned State or part of
that State etc. (The term ‘ordinarily resides’ has the same meaning as in section 20 of the Representation of Peoples Act 1950).

Q.14. What is the procedure adopted for verification of antecedents and claims of the applicants before issue of such certificates and how the place of permanent abode of the applicant
is ascertained?
Answer: States/UTs have their own procedure for verification of antecedents and claims of the applicants to belong to a Scheduled Caste/Scheduled Tribe including ascertainment of the permanent residence of the candidates.

Q.15.What are the guidelines that have been issued to the appointing authorities in regard to scrutiny and verification of caste certificates of candidates at the time of their entry into Government
service?
Answer: The Government of India has issued instructions regarding scrutiny and verification of the caste certificates of the candidates at the time of initial appointment and promotion against reserved vacancies. This Department re-iterated the instructions vide O.M. No.36011/3/2005-Estt. (Res.) dated 9th September 2005.  5 .These guidelines would ensure that the benefit of reservation goes to genuine Scheduled Caste/Scheduled Tribe candidates only and reserved vacancies are not occupied by unscrupulous non-SC/ST candidates.

Q.16. Whether the Government contemplates to draw a permanent mechanism to look into the anomalies that have crept into the whole procedure of issuance, verification and cancellation of SC/ST certificates and also for initiating disciplinary and penal action against holders/producers of the false caste certificates?
 Answer: The caste certificates are issued, verified and cancelled by the authorities of the respective State Governments. Each State Government has its own system/procedure in this regard. However, if it is found that a Government servant had produced a false caste certificate in order to secure appointment, action against him/her is required to be taken as per instructions contained in the Department of Personnel & Training’s 0.M.No.11012/7/91-Estt.(A) dated 19-5-93 which provides that wherever it is found that a Government servant, who was not qualified or eligible in terms of the recruitment rules etc. for initial recruitment in service or had furnished false information or produced a false certificate in order to secure appointment, he should not be retained in service. If he/she is a probationer or a temporary Government servant, he should be discharged or his services should be terminated. If he/she has become a permanent Govt. Servant, an inquiry as prescribed in Rule 14 of CCS (CCA) Rules, 1965 may be held and if the charges are proved, the Government servant should be removed or dismissed from service.

Authority: www.persmin.gov.in