Regarding arrangements and nomination of nodal officers for monitoring of preparations in Circles
No. 5-8/2018-PBI
Ministry of Communications
Department of Posts
(PBI Division)
Dak Bhawan, New Delhi
Dated: 23rd August 2018
To,
All CPsG PMsG DPS
All Nodal Officers at Directorate
Subject:
Nationwide
rollout of India Post Payments Bank - regarding arrangements and
nomination of nodal officers for monitoring of preparations in Circles.
The
Department of Posts is rolling out 650 branches and 3250 access points
of India Posts Payments Bank (IPPB) simultaneously across the country on
1st September 2018. The Hon'ble Prime Minister of India has kindly
agreed to preside over the national level launch function which is
scheduled at Talkatora Stadium, New Delhi. Several Governors / Chief
Ministers / Union Ministers / State Ministers / Member of Parliaments 1
Member of Legislative Assembly and other dignitaries and important
personalities will be presiding the launch functions at 650 branches and
3250 access points which are being organized by the Circles across the
country. The branch / access points level launch functions in the
Circles will precede national level launch function at New Delhi. The
combined Minute to Minute Programme for national and branch / access
points level function is enclosed at Annexure - I.
The presence of
Hon'ble Prime Minister and other important dignitaries / personalities
in the branches and access points of IPPB across the country to
simultaneously launch DoP's flagship project 'India Post Payments Bank'
in 650 branches and 3250 access points will not only be historic in
several aspects but will also provide massive outreach opportunity for
the Department of Posts and India Posts Payments Bank (PPB) together.
Heads
of Circles have been requested by the PBI Division to meticulously
organize launch functions and put their best efforts at their disposal
to make the simultaneous launch a grand success. The broad guidelines
and checklist for organizing the launch events have already been shared
with the Circles and Circles are already making adequate preparations
accordingly.
Hon'ble Minister and Secretary (Posts) have been
regularly reviewing the preparations of launch with HoCs and important
suggestions / guidelines are given to Heads of Circles are also given
responsibility of taking local level decision to organize the launch
rather than waiting for instructions / guidelines from Directorate. The
review meetings are being organized at the office of MoSC (I/C) on daily
basis to monitor the preparations in the Circles which are currently
being represented by PSI Division, IPPB and Delhi Circle. Secretary
(Posts) has organized VC meetings with HoCs I PMsG I DPS which were
webcasted also for larger audience in last two weeks.
Since the
scale of the function is massive, it has been decided by the competent
authority to nominate few SAG level officers working in the Dak Bhawan
as nodal officers for reviewing preparations of the Circles for branch /
access points launches and give Circle wise status update to Secretary
(Posts) to appraise the Hon'ble Minister. The name of the officers and
name of the Circles for which they are responsible for ensuring
organization of successful launch functions is at Annexure -II. The
nodal officers will continue to monitor the performance of Circles till
the 100 days' rollout targets given to the Circles for customer and
merchant onboarding Is successfully over.
The Heads of Circles are
requested to liaison with the nodal officer for their Circle and seek
support, if any, for the launch of IPPB in the Circles. They are
requested to send a daily status update on the list of activities
indicated in this letter to the nominated nodal officers by 4.00 pm on
daily basis including weekend (25th & 26th August 2018).
The
list of activities which are requested to be monitored / reviewed by the
HoCs and nodal officers on daily basis is at Annexure - III. The list
of activities is non-exhaustive and only indicative. Circle Heads I
Nodal Officers are requested make suitable changes in the list, if
required for review.
The overall responsibility of successfully
organizing launch functions in the Circles rest with Head of Circles.
The concerned CPMsG / PMsG / DPS should visit all venues of the branch
and access points launch functions personally and physically verify the
preparations / arrangement for the launch in terms of
a) Cleanliness post offices I venue where launch function is organized
b) Preparations for filling the venue to capacity including security
c) Coordination with District Administration / Police / Mayor Office / Municipalities
d) Arrangements for broadcast I webcast of national level launch function
e) Dais plan / seating arrangement! Backdrop
f) Placement of hoarding I signage of IPPB
g) Distribution of flyers! leaflets on IPPB
h) Branches are operational and transactions are taking place
i) End Users are adequately trained I retrained
j) Any other arrangement I preparation for safe and successful launch
The
responsibility of organizing national level launch function at
Talkatora Stadium, New Delhi which will be presided over by the Hon'ble
Prime Minister has already been given to CPMG, Delhi Circle. CPMG, Delhi
Circle is attending review meeting at the office of MoSC (I/C) on daily
basis and reviewing the progress of activities against a checklist.
CSMO (IPPB) and his team is supporting CPMG. Delhi Circle for the
National Level launch function and will continue to do so till the
launch function is successfully over.
Secretary (Posts) will chair
review meeting at 5.30 pm In the Board Room on dally basis from 23fd
August 2018, to review the preparations of nationwide rollout of IPPB
with nodal officers and CPMG Delhi Circle. DG (Post), Member
(Technology) and CEO (IPPB) are also requested to attend the daily
review meeting chaired by Secretary (Posts) at 5.30 pm in the Board
Room.
Since a large number of dignitaries / guests / customers /
public would be visiting Post Offices during the launch events which
will provide huge outreach opportunity to the Members of Postal Services
Board are requested to kindly review their areas of operations /
services and take necessary action as well as issue necessary
instructions to the Circles, if any. so that opportunity can be
appropriately utilized by the Department for improving the image of the
Department. Special focus may be given to the Customers and on
Cleanliness of Post Offices.
All officers / employees of the
Department of Posts and India Post Payments Bank (IPPB) are requested to
constructively involve themselves with the launch function to make it a
grand success.
This issues with the approval of Secretary (Posts).
(T.Q. Mohammad)
Secretary (PSB) & DDG (PBI)
DOPT, postal orders
