FinMin Order – Grant of Advance – Special festival package to Central Government Employees SOP – UTSAV Card

 Latest Central Government Employees

F.No. 12(2)/2020- E.IIA(Pt.)
Government of India
Ministry of Finance
Department of Expenditure

North Block, New Delhi.
Dated: 13 October, 2020

Office Memorandum

Sub: Grant of Advance – Special festival package to Govt. Servants.

The undersigned is directed to refer to this department’s OM of even number dated 12.10.2020 on the above mentioned subject and to say that the following SOP (Standard Operating Procedure) for disbursal of pre-paid UTSAV Card will be followed by all DDOs / HOOs concerned:-

Also check: FinMin Order – Grant of Festival Advance to Central Government Employees

• On receipt of application for grant of Special Festival Package advances, each DDO will advise the number of UTSAV Cards required by them and SBI Branch details where the DDO account is maintained along with IFSC code. In case DDOs do not have an account in SBI they have to identify the nearest SBI Branch and advise the name of the Branch and the IFSC code for the purpose of receiving the Cards.
• Each card will be of fixed denomination of Rs. 10,000/-.
• A SPOC detail at each DDO level to be provided for better coordination. (e-mail ID and contact details of DDO and SPOC to be provided).
• All the above details (standard indent format for UTSAV Card is attached) to be mailed to agm2debitcards.dtb/aisbi.co.in with a copy to dgmdebitcards.dtba@sbi.co.in. This information needs to be sent as early as possible.
• Based on the above indicative list. Card Procurement orders will be placed by SBI and UTSAV Cards delivery schedules (to SBI Branches) will be advised based on the indicative requirements provided.
• The envelope containing the individual Card & PIN will be made available at the identified Branches (where DDO’s accounts are maintained) as per schedule provided.
• The identified Branches will intimate the respective DDO about the receipt of the card. DDO will then provide the Branch Debit Authorisation / Cheque for the number of cards required along with the Standard Procurement Format, which will be shared with DDOs.
• The duly filled in Standard Procurement Form (both in hard copy and soft copy) needs to be provided to the Branch along with the debit authorization / Cheques from the DDOs. In case where the DDO does not maintain an account with SBI branch he has to provide a Bankers Cheque / Govt. Cheque drawn in favour of the SBI Branch identified by them earlier.
• Branch will issue / activate the above cards (as per the indent provide by the DDO) in Bank’s system against acknowledgment from the DDOs after realization of payment.
• The DDO will take necessary precautions in safe handling of cards and distribution to identified persons.
• A nominal change of Rs.36 plus GST will be charged for each card and will be bore by the Ministry / Department.

2. These orders will take effect from the date of issuance of this Office Memorandum and will be in force during the current financial year i.e. 2020-21 only.

3. All the Ministries / Departments are requested to bring the contents of this OM to the notice of all its Attached and subordinate office for their information / necessary action.

S.Naganathan
Deputy Secretary to the Government of India

To

All Ministries / Departments of Government of India

Source: DoE

Standard Operating Procedure for Engagement of Ministries/Departments of Government of India with PFMS and NTRP

Standard Operating Procedure for Engagement of Ministries/Departments of Government of India with PFMS and NTRP.

SOP for Engagement of Ministries/Department with PFMS and NTRP

F. No. S-11012/e-payment-PFMS/9(4)TA-II/2016-17/553

Ministry of Finance
Department of Expenditure
Controller General of Accounts

Mahalekha Niyantrak Bhawan. GPO Complex
E-Block, INA, New Delhi - 110023

Date: 07.06.2017

OFFICE MEMORANDUM

Subject: Standard Operating Procedure for Engagement of Ministries/Departments of Government of India with PFMS and NTRP.

Reference is invited to this office QM. No. S-11012/e-payment-PFMS/9(4VTA-II/2016-17/251 dated 22nd March, 2017 regarding engagement of Ministries/Departments of Government of India with PF MS and NTRP.

2. With reference to above, a Standard Operating Procedure (SoP) containing necessary guidelines / instructions for engagement of Ministries/Departments of Government of India with PFMS and NTRP is enclosed for information and necessary action. All the Ministries/Departments of Central Government are required to go through the SoP in order to submit their proposals for integration with PFMS and NTRP to office of CGA through their Pr. CCAs/CCAs/CAs. O/o CGA, alter examining the proposal with respect to the relevant Rules/Provisions of GAR, R& P Rules, GFR, DFPR etc., will forward the same to PFMS for further necessary action. The PFMS will process the proposal in consultation with the concerned Ministry/Department and CGA and implement the same finally under intimation to CGA and Ministries/Departments concerned.

3. The proposal may contain the following:-

a) The reason for integration - Payment/Receipt/Accounting/Reporting;
b) The nature of the facility which is to be integrated- Whether manual access needed or portal available
c) The details regarding portal and integration
1. Objective
ii. Scope
iii. Deliverables
iv. Status of development
v. The future Phases
vi. Timelines
d) 'AS IS' and 'TO BE' process
e) Process flows and business rules of the line function
f) Any Business Process Re-engineering (BPR) envisaged
g) Timeline envisaged for integration
h) Resources, if any available to support development
i) Expectation from PFMS/ office of CGA
j) Team for integration and nodal officer- coordinates

3. All Pr. CCAs/CCAs/CAs of Ministries/Departments of Central Government may circulate these instructions to various Departments/Wings/Divisions of their ministries for information and necessary action.

4. The Non-Civil Ministries/Departments i.e. Railways, Defence, Posts and Telecommunications may submit their proposals to this office through their accounting heads.

This issues with the approval of the Controller General of Accounts.

(Dr. Shakuntala)
Joint Controller General of Accounts
Encl: As above.

To
1. All Secretaries of the Civil Ministries/Departments of Government of India
2. Secretary (Defence Finance), Ministry of Defence
3. Controller General of Defence Accounts, Ministry of Defence
4. Financial Commissioner, Ministry of Railways, Railway Board
5. Member (Finance), Department of Telecommunications
6. Financial Advisers of all Civil Ministries/ Departments
7. Joint Secretary & Financial Advisor, Department of Posts
8. All Pr. CCAs/CCAs/CAs (I/c) of Ministries/Departments
Copy to:
l. PPS to CGA
2. PPS to Addl, CGA (GPG)
3. PPS to Addl, CGA (C)

Click here to download CGA's OM

Penalty for urinating in open, spitting in Central Government Offices

Penalty for urinating in open, spitting in Central Government Offices

Urinating in open and spitting on the central government office premises will now attract a penalty as the Centre has issued a new Standard Operating Procedures (SOP) for ‘Swachh Bharat Mission’ to ensure a clean, hygienic and healthy work environment.

Also, littering and non-collection of construction and demolition waste by the contractor will also attract the penalty.

These SOPs have been shared with all central government ministries recently asking them to follow the new procedures to ensure complete sanitation in office premises, senior government officials said.

It mandates every department to form a sanitation committee under the chairmanship of relevant Joint Secretary looking after the charge of administration to monitor compliance to the SOP.

The SOP casts an obligation on authority concerned to “impose penalty on defaulters for littering, spitting and open urinating” besides conducting surprise inspections of the office premises to ensure a clean, hygienic and healthy work environment.

“If contractors have the obligation to collect the construction and demolition waste, it should be done immediately after all work is finished. Failure to do so will attract penalty,” says the SOPs, sent to secretaries of all central government ministries.

The central government departments have been asked to carry out self-assessment and ratings for the buildings on overall sanitation infrastructure by measuring their effort in removing paan and gutkha stains, providing dustbins and required number of urinals to meet the cleanliness needs.

Prime Minister Narendra Modi had in October 2014 launched the Swachh Bharat Mission with an aim to make the country absolutely clean by October 2, 2019.

All government departments have been asked to ensure collection of waste, rubbish and debris inside and outside the building and garden or open spaces and dispose as per set frequency, the SOP said.

An intensive cleaning of the entire office premises should be carried out at least once in two months which should also involve participation of all officials and staff (through Shramdaan) for disposal of redundant or unused hardware, furniture which can be added to inventory and re-allocated as per demand, it said.

“Weeding and recording of files should be resorted to at least once in six months. The records in the record room should be reviewed once a year and destroyed as per guidelines. This would ensure that constant space is created for keeping more recorded files. If necessary extra manpower for this purpose should be resorted to,” the SOP said.

The purpose of this SOP is to improve current cleanliness levels in the government of India offices. The primary way to achieve cleanliness is through inculcating good sanitation and hygiene practices in employees and visitors, it said.

PTI