No benchmark grades shall be listed below in ACRs for the period before 2008-09 - DoPT Order

Latest DoPT Orders 2020

Below benchmark ACRs prior to the reporting period 2008-09 need to be disclosed to the officer reported upon for his representation, as are reckonable for assessment of fitness in future DPCs

No.43012/1/2015-Esttt.(A-II)
Government of India
Ministry of Personnel, Public Grievances & Pension
Department of Personnel & Training

North Block, New Delhi
Dated the 21st April, 2020

Office Memorandum

Subject : Disclosure of below benchmark grading in ACRs prior to the reporting period 2008-09 and objective consideration of representation by the competent authority against remarks in the ACR or for upgradation of the final grading.

The Department of Personnel & Training had vide OM No. 21011 /1/2005-Estt (A) (Pt-II) dated 14.05.2009, issued instructions regarding maintenance and preparation of Annual Performance Appraisal Reports. It was inter-alia stated therein that full APAR, including the overall grading and assessment of integrity, shall be communicated to the concerned officer. The new system of communicating entries in the APAR was made applicable prospectively with effect from the reporting period 2008-09.

Also check: Retirement of Government Employees on 31st March 2020

2. Subsequently, this Department vide O.M. No.21011/1/ 2010-Estt.A dated 13.04.2010 issued instructions regarding disclosure of below benchmark gradings in ACRs of the period prior to 2008-09, providing that if an employee is to be considered for promotion in a future DPC and his ACRs prior to the period 2008-09, which would be reckonable for assessment of his fitness in such future DPCs, contain final grading which are below benchmark. for his next promotion, before such ACRs are placed before the DPC, the concerned employee will be given a copy of the relevant ACR for his representation, if any, within 15 days of such communication. It was clearly stated therein that only below benchmark ACR for the period relevant to promotion need be sent to the officer reported upon and there is no need to send below benchmark ACRs of other years.

3. References are being received in this Department from various Ministries / Departments seeking comments / views on disclosure of below benchmark ACRs of the period prior to 2008-09, which have already been considered by DPC prior to 13.04.2010, for promotion to a post/ grade, for a representation and holding review DPC after due consideration of such representation.

4. The matter has been considered in this Department and it is felt that acceding to the request for disclosure of below benchmark gradings in ACRs for the period prior to 2008-09 will open flood gates and a large number of employees, both serving and retired, may come up with a request for disclosure of their ACRs of old periods, resulting into administrative difficulties and chaos. It is, therefore, reiterated that only such below benchmark ACRs prior to the reporting period 2008-09 need to be disclosed to the officer reported upon for his representation, as are reckonable for assessment of fitness in future DPCs. In other words, below benchmark grading in the ACRs for the period prior to 2008-09 need not be disclosed to the officer reported upon, if the same are not reckonable for future DPCs.

5. This Department may be consulted in case of any deviation from the aforesaid instructions.

(Kabindra Joshi)
Director (E-II)

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DOPT Orders 2019 - Recording the procurement attaining from GeM (e-Marketplace) portal in Self-appraisal of APAR form

APAR – Reflection of utilization of Government e-Marketplace (GeM) in Annual Performance Assessment Report

DoPT Orders 2019

F.No.21011/04/2019-Estt. A-II
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training

North Block, New Delhi
Dated the 24 September, 2019

OFFICE MEMORANDUM

Subject: Reflection of utilization of Government e-Marketplace (GeM) in Annual Performance Assessment Report (APAR).

The undersigned is directed to say that Government e-Marketplace (GeM) portal facilitates online procurement of common use goods & services by various Government Ministries/ Departments. Procurement of goods & services through GeM portal has been made mandatory by Government of India under Rule 149 of General Financial Rules, 2017, for goods and services available on GeM. GeM aims to enhance transparency, efficiency and speed in public procurement and to achieve the best value for money.

Also read: Recording of the Annual Performance Appraisal Report (APAR) for the 2017 – 18 financial year for CSS officers

To ensure that this digital e-Commerce portal for procurement of goods and services is appropriately utilized by all the Ministries/ Departments, it has been decided, with the approval of the competent authority, that a reflection of the work done through GeM by the Officer Reported Upon (ORU) shall be made in the APAR of Group ‘A’, Group ‘B’ and Group ‘C’ officers belonging to Central Civil Services (other than All India Services).

The ORU, who are handling procurement from GeM portal in their Ministry/ Department/ Organisation, while recording Self-appraisal in APAR form, against the column ‘Targets/ Objectives/ Goals’ shall specify the ‘Total budget allocated for procurement by the Ministry Department /Division/ Section’ (as may be applicable in the case of the ORU) and against the corresponding column ‘Achievements’, the ORU shall indicate

•     the ‘Total procurement through GeM portal’ made by him/her during the period of report,
•     specifying the % of procurement through GeM portal,
•     the procurements made outside GeM and the reasons therefor, and
•     steps taken for promotion of GeM in the Ministry/ Department/ Division / Section.

The Reporting and Reviewing officers, shall, in general, while recording the numerical grading under Work Output’, ‘Personal Attributes’ and ‘Functional Competency’ in the APARs, shall, wherever applicable, take into account the performance of the ORU for procurement of goods & services through GeM, in accordance with the extant instructions in force during the period of report. Also, the remarks recorded by the ORU in Self-appraisal against Targets and Achievements on procurements made (as mentioned at para 3 above), may specifically be taken into account by the Reporting and Reviewing officers, while according numerical grading for items such as ‘Accomplishment of planned work/work allotted as per subjects allotted’ under Work Output and ‘Knowledge of Rules /Regulations /Procedures in the area of function and ability to apply them correctly’ under Functional Competency. A reflection of the performance of the ORU with reference to procurement through GeM or otherwise may also be recorded by the Reporting Officer in the Pen Picture.

Also check: Online generation and recording of Annual Performance Assessment Report (APAR)

The above provisions would be applicable for APAR from the reporting year 2019-20 onwards. The APAR format may be modified accordingly in the manner indicated in Annexure-I. A sample format of Self-appraisal Section and Reporting Section of APAR is at Annexure-II for reference.

All Ministries/ Departments are requested to bring the above instructions to the notice of all the offices under them for strict implementation.

(Kabindra Joshi)
Director

Source: DoPT

DoPT: Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW

DoPT: Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW (Smart Performance Appraisal Report Recording Window) of Group 'A', 'B' and 'C' officers- Extension of timelines for completion of APAR online for the year 2018-19.

No.21011/02/2015-Est(A-II)-Part II
Government of India
Ministry of Personnel, Public Grievances and Pension
Department of Personnel & Training
North Block, New Delhi - 110001

Dated the 18th April 2019

OFFICE MEMORANDUM

Subject: Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW (Smart Performance Appraisal Report Recording Window) of Group 'A', 'B' and 'C' officers- Extension of timelines for completion of APAR online for the year 2018-19.

The undersigned is directed to say that a large number of officers of the Central Government Ministries/Departments have been deputed for election duty in the General Election to the Lok Sabha, 2019. It is understood there would be practical difficulties in recording of APAR online as per the target dates prescribed in DoPT O.M.No.21011/01/2005-Estt.(A)(Ptll) dated 23rd July, 2009, through SPARROW platform, for officers deputed for election duty.

2. The matter has been examined in this Department and it has been decided with the approval of competent authority that the target dates prescribed in O.M. dated 23rd July, 2009 be relaxed as one time measure only for online generation, filling up of self-appraisal, reporting, reviewing and acceptance of APAR for the year 2018-19 through SPARROW portal for all Group 'A', 'B' and 'C' officers. The revised target dates for online recording and completion of entire APAR process for the year 2018-19 is enclosed as Annexure. This relaxation is subject to the condition that no remarks shall be recorded in the APAR for the year 2018-19 after 31.12.2019.Where the reporting, reviewing and the accepting authority fail to record their comments within the time frame, the officer reported upon may be assessed on the basis of the overall record and self-assessment for the year, if he has submitted his self-appraisal within stipulated time.

(Jayashree Chellamani)
Under Secretary to the Government of India

All Ministries /Departments/ Cadre Controlling Authorities of the Government of India.

Annexure

Annexure to DoPT O.M. No.21011/02/2015-Est(A-II)-Part II dated 18th April, 2019 Time schedule for generation and recording of APAR for the year 2018-19 online through SPARROW web portal for Group 'A, 'B' and 'C' officers

S.No.	Activity	Date by which the activity to be completed
1	Submission of self-appraisal to the reporting officer	30th June, 2019
2	Forwarding of report by reporting officer to reviewing officer	31st July, 2019
3	Forwarding of report by Reviewing Officer Administration/APAR Cell or the acceptin authority (wherever provided)	31st August, 2019
4	Appraisal by accepting authority, wherever provided	15th September, 2019
5	(i) Disclosure of APAR to the officer reported upon where there is no accepting authority(ii) Disclosure of APAR to the officer reported where there is accepting authority	15th September, 2019 25th September, 2019
6	Receipt of representation, if any, on APAR	15 days from the date of communication
7	Forwarding of representation to the competent authority (iii) where there is no accepting authority for APAR (iv) Where there is accepting authority for APAR	3th September, 2019 31st October, 2019
8	Disposal of representation by the competent authority	Within one month of the date of receipt of representation by the competent authority
9	Communication of the decision of the competent authority on the representation by the APAR Cell	Within 15 days of finalization of decision by competent authority
10	End of entire APAR process, after which the APAR will be finally taken on record	31st December 2019

Source: DoPT

Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW for CSS & CSSS Group A officers - Extension of timelines for completion of APAR for the financial year 2017-18.

Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW for CSS & CSSS Group A officers - Extension of timelines for completion of APAR for the financial year 2017-18.

IMMEDIATE

F. NO.22/1 0/2018-CS-1 (APAR)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
CS -I (APAR)

2nd Floor, A Wing, Lok Nayak Bhawan,
Khan Market, New Delhi.
Dated : 24th July, 2018

OFFICE MEMORANDUM

Subject: Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW for CSS & CSSS Group A officers - Extension of timelines for completion of APAR for the financial year 2017-18.

The undersigned is directed to refer to this Department's O.M. No.21 011/1/2005/Estt.(A) (Pt.II) dated 23rd July, 2009 vide which various date-lines for recording of APARs have been defined.

2. It has been experienced that while recording of APAR for the financial year 2017-18 on SPARROW web portal, some of the cadre controlling authorities of CSS & CSSS Group 'A' officers are facing practical difficulties in getting the self-appraisal of the officers under their cadre due to technical reasons and also pre-occupation of Nodal Officers & ORU with urgent time-bound assignments. It has therefore, been decided that the target dates prescribed in the above referred O.M., be further relaxed as a one time measure only for online generation, filling up of self-appraisal, reporting, reviewing and acceptance of APAR in respect of CSS & CSSS Group 'A' officers for the financial year 2017-18 through SPARROW web portal. The revised target dates for recording of APAR online for the financial year 2017-18 is annexed. This relaxation is subject to the condition that no remarks shall be recorded in the APAR for the year 2017-18 after 31 .12.2018. Where the reporting , reviewing and acceptance authority fail to record their comments within the time frame, the officer may be assessed on the basis of the overall record and self assessment for the financial year 2017-18, if he/she has submitted his/her self-assessment within the stipulated time.

3. This issues with the approval of Secretary (P).

(Rajul Bhatt)
Director

To
Joint Secretary (Admn/Estt.),
All Ministry/Department (CSS/CSSS).

Annexure
(DoPT OM No. 22/1 0/2018-CS.I(APAR) dated 24th July, 2018)

Time schedule for generation and record ing of APAR in respect of CSS & CSSS Group 'A' officers for the financial year 2017-18 through SPARROW web portal.

S.No.	Activity	Date by which the activity to be completed
1.	Submission of self-appraisal by ORU to the Reporting Officer	31 st July, 2018
2.	Forwarding of report by reporting officer to Reviewing Officer	16th August, 2018
3.	Forwarding of report by Reviewing Officer to Administration/ APAR Cell or the Accepting Authority (wherever provided)	31st August, 2018
4.	Appraisal by accepting authority, wherever provided	15th September, 2018
5.	(i) Disclosure of APAR to the officer reported upon where there is no accepting authority(ii) Disclosure of APAR to the Officer reported upon where there is accepting authority	(i) 10th September, 2018(ii) 25th September, 2018
6.	Receipt of representation , if any, on APAR	15 days from the date of communication
7.	Forwarding of representation to the competent Authority(i) Where there is no accepting authority for APAR (ii) Where there is accepting authority of APAR	(i) 30th September, 2018(ii) 31st October, 2018
8.	Disposal of representation by the Competent authority	Within one month of the date of receipt of representation by the competent authority.
9.	Communication of the decision of the competent authority on the representation by the APAR Cell	Within 15 days of finalization of decision by competent authority
10.	End of entire APAR process, after which the APAR will be finally taken on record	31st December, 2018

Source: DoPT

Online generation and recording of APAR on SPARROW for all Organised Group A services - Extension of timelines for completion of APAR for the year 2016-17

Online generation and recording of APAR on SPARROW for all Organised Group 'A' services - Extension of timelines for completion of APAR for the year 2016-17.

No.21011/02/2015-Est(A-II)-Part II
Government of India
Ministry of Personnel. Public Grievances and Pension
Department of Personnel & Training

North Block, New Delhi - 110001
Dated the 13th June 2017

OFFICE MEMORANDUM

Subject: Online generation and recording of Annual Performance Assessment Report (APAR) on SPARROW (Smart Performance Appraisal Report Recording Window) for all Organised Group 'A' services - Extension of timelines for completion of APAR for the year 2016-17.

As all the Cadre Controlling Authorities of Organised Group 'A' Services are aware that it has been decided to implement online generation and recording of Annual Performance Assessment Report (APAR) of officers under their cadre from the reporting year 2016-17, through SPARROW platform.
2. Some of the Cadre Controlling Authorities have intimated practical difficulties in switching over from manual to online mode of recording of APARs. In view of this, the cadre authorities have expressed apprehensions that target dates prescribed in DoPT O.M.No.21011/02/2009-Estt.(A) dated 23rd July, 2009 may not be met and have requested for extension of timelines.

3. The matter has been examined in this Department and it has been decided that the target dates prescribed in O.M. dated 23rd July, 2009 be relaxed as one time measure only for online generation, filling up self- appraisal, reporting, reviewing and acceptance of APAR for the year 2016-17 through SPARROW portal. The revised target dates for recording of APAR online for the year 2016-17 is enclosed as Annexure. This relaxation is subject to the condition that no remarks shall be recorded in the APAR for the year 2016-17 after 31.12.2017. Where the reporting, reviewing and the accepting authority fail to record their comments within the time frame, the officer may be assessed on the basis of the overall record and self-assessment for the year, if he has submitted his self- assessment within stipulated time.

4. This has the approval of Secretary, DoPT.

Sd/-
(N. Sriraman)
Director(E-II)

Annexure

Annexure to Do PT O.M. No.21011/02/2015-Est(A-II)-Part II dated 13th June 2017
Time schedule for generation and recording of APAR for the year 2016-17 through SPARROW web portal.

S.No.	Activity	Date by which to be completed
1.	Submission of self-appraisal to the reporting officer.	31st July, 2017
3.	Forwarding of report by reporting officer to reviewing officer	16th August, 2017
4.	Forwarding of report by Reviewing Officer to Administration/APAR Cell or the accepting authority (wherever provided)	31st August, 2017
5.	Appraisal by accepting authority, wherever provided	15th September, 2017
6.	(i) Disclosure of APAR to the officer reported upon where there is no accepting authority	10th September, 2017
	(ii) Disclosure of APAR to the officer reported upon where there is accepting authority	25th September, 2017
7.	Receipt of representation, if any, on APAR	15 days from the date of communication
8.	Forwarding of representation to the competent authority
	(i) where there is no accepting authority for APAR	30th September, 2017
	(ii) Where there is accepting authority for APAR	31st October, 2017
9.	Disposal of representation by the competent authority	Within one month of the date of receipt of representation by the competent authority
10.	Communication of the decision of the competent authority on the representation by the APAR Cell	Within 15 days of finalization of decision by competent authority.
11.	End of entire APAR process, after which the APAR will be finally taken on record	31st December 2017

Source: www.dopt.gov.in