Guidelines for Payment of Children Education
Allowance as per 7th CPC
South
Eastern Railway
No.SER/P-
CKP/IPAS/CEA/7th CPC/18
Office of the Sr. Divl.
Personnel Officer,
Chakradharpur,
Dated:
08.02.2018
To, All Concerned of CKP Division.
Sub:
Guidelines for Payment of Children
Education Allowance as per 7th CPC.
Ref: 1) Rly Board’s letter No.E(W) 2008/ED-2/4 Dated
01.10.2008.
2) RIY Board’s letter No.E(W)
2017/ED-2/3 Dated-12.10.2017.
In
terms of RBE NO.147/2017 vide Railway Board’s letter
No.E(W)
2017/ED-2/3 Dated- 12.10.2017, the mode of application
and of Children
Education Allowance has been modified. Accordingly, it
has decided to
adopt the following procedure as per new methodology
for payment of CEA
re-imbursement as under:
1)
Application Procedure:
1) The amount fixed re-imbursement of CEA shall be
Rs.2250 PM and Rs.6750 PM Hostel subsidy w.e.f.
01.01.2017
2) The above allowance will be
double for Disabled children.
3)
The application for re-imbursement shall be done after
the completion
of the evry financial year i.e. application for FY
2017-18 will be made
on or after 01.04.2018. Draft format of application is
placed below at
Annexure 'A' for approval.
4) The
application for re-imbursement
shall contain a bonafide Certificate from the Head of
Institution, where
the ward of government employees studies, will be
sufficient for this
purpose. The certificate should confirm that the child
studied in the
school during the previous academic year. Draft format
of certificate to
be obtained from Head of Institution is placed below
at Annexure 'B'
for approval.
5) The Bonafide certificate to
ensure that the
child has studied in the school in that Financial year
should be issued
as per the prescribed format only and that may or may
not be necessarily
in the School Letter Head.
6) Similarly for
claiming Hostel
Subsidy, a certificate from Head of Institution will
suffice, with
additional requirement that the certificate should
mention the amount of
expenditure incurred by the government servant towards
lodging and
boarding in the residential complex. So that the amount
of expenditure
incurred, or the ceiling as mentioned above, whichever
is lower shall be
paid to the employee.
7) If the both the
Spouses are Government
employee, the applicant should declare his/her spouse
has not claimed
the allowance, and will be liable to be taken under
D&AR if it is
found to be false at later date.
8) All
other eligibility
criteria's, terms & conditions as given by Railway
Board
time-to-time shall remain in force for re-imbursement
of CEA.
II) Schedule of Payment and
forwarding of application:
1)
The complete application alongwith all necessary
enclosures should
reach Sr.DPO's office or Bill Compiling Unit by 15th
May of every next
financial year i.e. application for claims of 2017-18
should be
submitted by 10.05.2018.
2) The CEA claims
shall be eligible for
the first two (02) surviving children whose name are
included in the
Family composition i.e. Pass declaration &
register, Form-6 of the
employee and in IPAS family details also. Before
submitting an
application for CEA, the concerned employee should
ensure that his/her
child’s name is included in the family composition
records available
with 'P' Branch or Unit. The Bill dealer should also
ensure that the
entire family composition of the claimant has been
entered in the IPAS
family details modules.
3) The applications
as received from the
Units, the respective Bill dealers will scrutinize the
application and
make necessary entries in IPAS CEA module by 10th June
of every year and
forward the same to associated Accounts for vetting
and similarly
accounts will vet the CEA by 10th July of the year.
4) The vetted
CEA shall be uploaded in Pay Roll system in the salary
payment for the
month of July of the year. If sufficient funds are not
available, the
payment shall be in the consequent month whenever the
funds are
available.
5) Belated application shall be
processed separately for arranging payment in the
subsequent months.
6)
It would be the primary responsibility of the Unit
In-charge/Supervisor
to collect the CEA applications alongwith necessary
Bonafide
certificates and Hostel subsidy receipts from the
employees under their
control and forward the same to Sr.DPO's office or Bill
compiling unit
by 15th May duly certifying the family composition
details available in
Pass declaration/register. The all consolidated CEA
applications shall
be accepted only with proper forwarding/covering letter
and the
applications should not be forwarded in piece meal
manner.
NB:
The CEA & Hostel Subsidy claims from April-17 to
June-17 shall
payable at the old rates as per 6th CPC and new rates
of 7th CPC shall
be applicable from July-17 onwawrds.
This
has the approval of Sr.DPO/CKP and Sr.DFM/CKP.
sd/-
Asstt. Personnel Officer
For Sr.Divl.
Personnel Officer
Chakradharpur
Source: http://www.ser.indianrailways.gov.in
